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VDR software allows companies to share sensitive business information with external entities like lawyers and compliance auditors. VDR software, unlike other file sharing tools is designed to protect sensitive business information and guarantee no one can alter or erase the contents of shared documents. This makes VDR software ideal for M&A due diligence as well as in any situation where sensitive data has to be shared with other parties, like service providers, investors, or other interested parties.

When evaluating a data room, look for the following qualities:

Security: VDRs are designed to provide an environment that is secure enough to resist malware attacks, hacks and other forms of malicious behavior. Look for a provider that offers ISO accredited security solutions including encryption and backups. In addition, the VDR should permit users to define access levels for different groups of users and alter these privileges quickly if mood shifts during discussions.

Document Management: A great VDR can make it easy to upload documents and arrange them into meaningful categories, with search functions that detect partial or exact matches and find specific folders. A VDR should also include advanced functions, such as OCR optical character recognition for PDFs and images, as well as filters that narrow down results of searches.

Collaboration and Communication: Search for a VDR that has built-in discussions, a chat feature that allows teams to collaborate and messaging capabilities that help eliminate communication silos. A VDR must also have an API that allows it to be incorporated with other systems.

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