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Board document management is the practice of coordinating and sharing board documents and other materials equitably before and after meetings. The goal is for members to be able on governance rather than tedious manual processes and updating documents. Without an automated tool for managing the board managing and sorting meeting-related information through the use of patchwork solutions such as email and couriers or Dropbox can be time-consuming, costly and stressful for directors.

Having a robust board management software program will significantly eliminate these problems and boost your organization’s effectiveness communication, overall governance effectiveness. Board portal software, which incorporates features such as electronic voting, messaging meeting minutes, and much more can be automated for many aspects of Board of Directors meetings.

Using the right software makes it easy for your team to prep digital board books in minutes instead of hours. You can import folders, or use templates that have already been saved. You can also start from scratch. Then, you can share the board’s contents with only one click. E-signature capabilities make it fast and simple to sign documents, and monitor their status in real-time.

In meetings board members can log in and instantly access all the documents connected to agenda items. This removes the need for emailing individual directors with links to different versions of the same file, and ensures that all of your board’s most important information is accessible from anywhere. Directors will also be able to access meeting documents as well as other documents in between meetings making it easier for them to keep track of organizational updates and ensure that their board book is up-to-date.

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